Collaborate Like a Pro: Using Virtual Whiteboards in Video Calls

Video call virtual whiteboards

In today's fast-paced world, video calls have become an integral part of our lives, connecting people across different locations and enabling seamless communication. When it comes to virtual whiteboards, they offer a revolutionary way to enhance collaboration during online meetings, empowering remote teams to brainstorm and work together effectively. By leveraging these virtual collaboration tools, businesses can optimize their productivity and foster efficient team communication. In this article, we will explore the benefits of video call virtual whiteboards, discuss their role as powerful collaboration tools, and provide valuable insights into integrating them with popular video conferencing platforms.

Video calls have transformed the way we communicate, allowing us to connect face-to-face with colleagues, clients, and loved ones, regardless of physical distances. However, to truly enhance the collaborative experience, it's crucial to leverage the power of virtual whiteboards. These innovative digital tools provide a shared space for participants to brainstorm, visualize ideas, and illustrate concepts in real-time. With virtual whiteboarding solutions, online meetings become more dynamic and interactive, enabling remote teams to actively engage and contribute their thoughts. By embracing the interactive features of video call whiteboards, organizations can foster a sense of virtual collaboration that mimics in-person interactions, driving effective communication and problem-solving.

When it comes to choosing the right virtual whiteboarding platform, there are numerous options available. Using virtual whiteboards during video calls can enhance effective teamwork, enable seamless communication, real-time virtual collaboration, and easy integration. Top-rated online collaboration tools offer easy-to-use interfaces and a range of features designed to facilitate effective teamwork. They provide secure and customizable whiteboard options in video calls, ensuring that remote workers can express their ideas effortlessly. Moreover, virtual whiteboard software for video calls often comes with pre-built templates that enhance team collaboration, enabling participants to quickly get started and focus on the task at hand. These virtual collaboration tools seamlessly integrate with video conferencing platforms, allowing users to access the whiteboard directly within their preferred video communication software.

The advantages of using virtual whiteboards in video calls are abundant. Firstly, they eliminate the limitations of traditional whiteboards in video conferencing, offering greater flexibility and accessibility. Team members can collaborate in real-time, regardless of their physical location, thereby overcoming geographical barriers. Furthermore, virtual whiteboards enable effective communication through visual elements, ensuring that complex concepts are easily understood and discussed. The integration of digital whiteboards in video meetings also enhances productivity, allowing teams to keep track of discussions, ideas, and action items, all in one centralized space. These interactive collaboration tools have become essential for remote teams, providing a platform for brainstorming, ideation, and creative problem-solving.

Understanding Virtual Whiteboards and Video Calls

Definition of Virtual Whiteboards and Their Role in Online Collaboration

Virtual whiteboards are powerful tools that facilitate collaboration and communication in online environments. These digital platforms mimic traditional whiteboards and allow users to interact, share ideas, and collaborate in real-time. Virtual whiteboards offer a range of features such as drawing tools, text boxes, sticky notes, and templates, which make them versatile and user-friendly.

In online collaboration, virtual whiteboards play a pivotal role by enabling teams to brainstorm ideas, visualize concepts, and work together regardless of their physical location. These interactive whiteboards foster creativity and engagement, as participants can contribute simultaneously, add annotations, and make changes in real-time. Remote teams can benefit from the visual nature of virtual whiteboards to enhance their understanding and improve communication.

Overview of Video Calls and Their Importance in Remote Work

Video calls have revolutionized remote work by bridging the geographical gap and enabling face-to-face communication. With video conferencing, remote teams can connect and interact as if they were in the same room. This form of communication allows for visual cues, body language, and real-time feedback, enhancing the overall quality of remote interactions.

Video calls are vital in remote work for various reasons. They facilitate effective collaboration, build rapport among team members, and reduce misunderstandings that may arise from text-based communication alone. Online meetings through video calls promote a sense of presence, enabling participants to feel more engaged and connected. By facilitating direct communication, video calls foster a stronger team dynamic and improve overall productivity.

Synergy Between Virtual Whiteboards and Video Calls for Enhanced Communication

The synergy between virtual whiteboards and video calls creates a powerful combination that takes remote communication to a new level. Integrating these two tools enhances collaboration, engagement, and productivity among remote teams.

During video calls, participants can share their screens and use virtual whiteboards to illustrate concepts, brainstorm ideas, and visually present information. This interactive approach fosters a deeper level of understanding and enables participants to actively contribute to the discussion. The use of digital whiteboards in video calls allows for real-time collaboration, where ideas can be refined, and solutions can be visualized collectively.

By leveraging virtual whiteboarding platforms in video conferencing, teams can utilize the interactive features to create a dynamic and engaging environment. They can draw diagrams, highlight key points, and use templates to structure their discussions. These collaborative whiteboard software solutions provide a shared space for remote teams to actively participate and contribute to the meeting, irrespective of their physical location.

Benefits of Virtual Whiteboards in Video Calls

Video calls have become an integral part of remote work, and with the increasing number of virtual teams, the demand for effective communication tools is also growing. Virtual whiteboards have emerged as one of the most popular collaboration tools for online meetings and video conferencing. In this section, we will explore the benefits of video call virtual whiteboards. 

Improved Visual Communication through Interactive Features

Video calls can be limiting when it comes to visual communication, but virtual whiteboards can overcome this challenge. Virtual whiteboards provide an interactive platform for teams to collaborate, share ideas, and brainstorm in real-time. By incorporating various interactive features such as drawing tools, color schemes, and shapes, virtual whiteboards make visual communication more engaging and effective. Moreover, virtual whiteboards are versatile and can be used for a wide range of purposes, such as creating mind maps, flowcharts, diagrams, and presentations.

Enhanced Brainstorming and Ideation Capabilities

Brainstorming and ideation are critical components of team communication, especially when working remotely. Virtual whiteboards facilitate brainstorming by providing a platform for team members to share and build on ideas collaboratively. With virtual whiteboards, team members can quickly sketch out their ideas, add comments, and build on each other's thoughts in real-time. This feature is particularly useful for creative teams and those involved in product development, where ideation and brainstorming are essential.

Efficient Project Planning and Task Management

Virtual whiteboards are also beneficial for project planning and task management. With digital whiteboards, teams can create and track tasks, set deadlines, assign responsibilities, and monitor progress. Moreover, virtual whiteboards allow teams to organize ideas visually, which can be helpful for project planning and execution. By having a clear visual representation of tasks and timelines, team members can work more efficiently and avoid confusion or miscommunication.

Seamless Sharing and Collaboration in Real-time

Virtual whiteboards offer real-time collaboration and sharing features, making it easy for teams to work together seamlessly. With digital whiteboards, team members can collaborate and contribute to projects simultaneously, regardless of their location. This feature is particularly useful for remote teams, where members are often working in different time zones and locations. Virtual whiteboards make it easy for teams to collaborate and share ideas, even if they are not in the same physical location.

Increased Engagement and Participation in Video Meetings

Virtual whiteboards can increase engagement and participation in video meetings. With digital whiteboards, team members can visually represent their ideas and participate more actively in discussions. Moreover, virtual whiteboards make meetings more interactive and engaging, which can help keep team members focused and interested. By encouraging participation and engagement, virtual whiteboards can lead to more productive and effective meetings.

Exploring the Best Virtual Whiteboard Software for Video Calls

These innovative tools provide a digital space where remote teams can collaborate, brainstorm ideas, and share information in real-time. This section will compare some of the top-rated virtual whiteboard software options, highlighting their features, pricing, and compatibility with video conferencing platforms.

Comparison of Virtual Whiteboard Software Options


Miro is a leading online collaboration tool that offers a comprehensive set of features for effective team collaboration. With its intuitive interface and interactive features, Miro provides an excellent platform for virtual meetings and brainstorming sessions. It allows users to create, edit, and share digital whiteboards, making it ideal for visualizing concepts and organizing ideas. Miro also integrates seamlessly with popular video conferencing platforms, such as Zoom and Microsoft Teams, enabling smooth collaboration during video calls.


MURAL is another powerful virtual whiteboard software designed to facilitate remote collaboration. It provides a range of tools and templates to help teams visualize concepts, map out strategies, and solve problems together. MURAL's interactive features, such as sticky notes, diagrams, and voting systems, enable effective communication and idea sharing during video calls. Additionally, it supports integration with popular video conferencing platforms, allowing teams to seamlessly transition between virtual meetings and collaborative whiteboard sessions.

Highlighting Features, Pricing, and Compatibility with Video Conferencing Platforms

In terms of features, both Miro and MURAL offer a variety of interactive tools to support team collaboration. These include:

  • Sticky notes: Users can create and move virtual sticky notes to capture and organize ideas.
  • Diagrams and flowcharts: Visualize processes and workflows using pre-built templates.
  • Real-time collaboration: Multiple team members can collaborate simultaneously on the same virtual whiteboard.
  • Voting systems: Facilitate decision-making by allowing participants to vote on ideas or options.
  • Integration with other productivity tools: Seamless integration with popular project management and communication tools, such as Slack and Trello.

In terms of pricing, both Miro and MURAL offer subscription plans suitable for teams of various sizes. Miro's pricing starts at $10 per user per month, while MURAL's pricing starts at $12 per user per month. It's important to note that prices may vary based on the selected plan and additional features.

Compatibility with video conferencing platforms is crucial for a seamless workflow during virtual meetings. Both Miro and MURAL offer integrations with video conferencing platforms like Zoom, Microsoft Teams, and Google Meet. This integration allows users to easily incorporate virtual whiteboard sessions into their video calls, enhancing collaboration and productivity.

Case Studies and User Reviews to Showcase Real-World Usage

Real-world examples and user reviews provide valuable insights into the practical usage of virtual whiteboard software. Here are a few case studies and testimonials showcasing the benefits of using virtual whiteboards for video calls:

  1. Company XYZ: Company XYZ, a global marketing agency, implemented Miro's virtual whiteboard software during their virtual team meetings. They found that the interactive features, such as sticky notes and real-time collaboration, enhanced their brainstorming sessions, resulting in more efficient idea generation and project planning.
  2. User Testimonial - John Doe: John Doe, a project manager for a remote software development team, used MURAL's virtual whiteboard software during their video conference calls. He found that the integration with their video conferencing platform allowed seamless collaboration, enabling the team to share ideas, review code, and visualize project timelines more effectively.

Integrating Virtual Whiteboards with Video Conferencing Platforms

These interactive features enhance team communication and productivity during video conferencing sessions. To integrate virtual whiteboards seamlessly with video conferencing platforms, several options are available, each offering unique benefits. Let's explore some of the popular virtual whiteboard integrations across different platforms:

  1. Microsoft Teams: Microsoft Teams, a widely-used team collaboration platform, offers an integrated virtual whiteboard called "Whiteboard." This feature allows participants to create, share, and collaborate on a digital whiteboard in real-time during video calls. It enables remote teams to brainstorm, visualize ideas, and sketch diagrams collectively, enhancing online collaboration.
  2. Zoom: Zoom, a leading video conferencing platform, provides integration with various virtual whiteboard tools such as Miro, Mural, and Limnu. These tools enable participants to share a virtual whiteboard during Zoom meetings, allowing them to annotate, draw, and present ideas collaboratively. Integrating these virtual whiteboards with Zoom enhances the visual communication experience and fosters effective remote teamwork.
  3. Google Meet: Google Meet, a popular video conferencing solution, offers seamless integration with Google Jamboard. Jamboard serves as a digital whiteboard, allowing meeting participants to create, edit, and share visual content during video calls. With the ability to add images, sticky notes, and drawings, Google Jamboard facilitates interactive discussions and improves engagement in virtual meetings.
  4. Cisco Webex: Cisco Webex, another widely-used video conferencing platform, offers integration with the virtual whiteboard tool called "Webex Whiteboard." This feature enables participants to collaborate on a shared whiteboard during meetings, helping them illustrate ideas, take notes, and brainstorm collectively. Webex Whiteboard fosters a more interactive and engaging meeting experience for remote teams.

Step-by-Step Guide to Using Virtual Whiteboards in Video Calls

To utilize virtual whiteboards effectively during video calls, follow these step-by-step guidelines:

  1. Start by joining a video call using your preferred video conferencing platform.
  2. Once the video call has started, locate and access the virtual whiteboard feature within the platform or via integration with a third-party tool.
  3. Familiarize yourself with the virtual whiteboard's interface and available tools, such as pens, markers, shapes, and text boxes.
  4. Clearly define the purpose of using the virtual whiteboard during the video call, whether it's brainstorming ideas, presenting concepts, or collaborating on a project.
  5. Share your screen to display the virtual whiteboard to all participants or grant specific individuals access to collaborate directly.
  6. Utilize the virtual whiteboard tools to illustrate your ideas, draw diagrams, write notes, or annotate existing content.
  7. Encourage other participants to actively engage with the virtual whiteboard, contributing their thoughts, making annotations, or adding relevant content.
  8. Leverage the interactive features of the virtual whiteboard, such as drag-and-drop elements, resizing, and color-coding, to enhance visual representation and clarity.
  9. Continuously update and modify the virtual whiteboard as the discussion progresses, ensuring it reflects the evolving ideas and conclusions.
  10. Save the virtual whiteboard content at the end of the video call for future reference or sharing with absent team members.

Key Features and Tools for Effective Virtual Collaboration

Interactive Whiteboard Features for Enhanced Engagement

When it comes to virtual collaboration, interactive whiteboard features play a crucial role in enhancing engagement and fostering effective communication among remote teams. These features enable participants to visually express their ideas, brainstorm, and collaborate seamlessly. With video call virtual whiteboards, team members can engage in real-time discussions, draw diagrams, annotate documents, and share concepts effortlessly.

Some key interactive whiteboard features include:

  1. Real-time Collaboration: Video call virtual whiteboards offer real-time collaboration, allowing team members to work together simultaneously. This feature promotes active participation and encourages brainstorming sessions, ensuring everyone's ideas are heard and considered.
  2. Drawing and Annotation Tools: These tools enable users to draw shapes, lines, and diagrams directly on the digital whiteboard. They can also annotate documents, highlight key points, and add comments, fostering clarity and comprehension during online meetings.
  3. Media Integration: Interactive whiteboards often allow the integration of media elements such as images, videos, and audio files. This feature enhances presentations, making them more engaging and interactive for participants.
  4. Screen Sharing: Virtual collaboration tools often provide screen sharing capabilities, allowing presenters to share their entire screen or specific applications. This feature is particularly useful when demonstrating software, giving presentations, or providing step-by-step instructions.

Customizable Options and Templates for Team Collaboration

To streamline collaboration and ensure consistency across projects, virtual collaboration platforms offer customizable options and templates. These features enable teams to tailor their virtual workspace to meet their specific needs and preferences, providing a seamless and efficient workflow.

  1. Customizable Layouts: Users can personalize the layout of their virtual collaboration environment by arranging windows, panels, and tools according to their preferences. This flexibility enhances productivity by allowing each team member to work in a way that suits them best.
  2. Templates: Collaboration tools often provide pre-designed templates for various purposes, such as project planning, brainstorming, and task management. These templates save time and effort, providing a starting point for teams to structure their virtual collaboration sessions effectively.

Secure and User-Friendly Digital Whiteboards for Remote Work

In the context of remote work, security and user-friendliness are paramount. Virtual whiteboards designed for remote collaboration prioritize data privacy and offer user-friendly interfaces that facilitate seamless interaction.

  1. Data Encryption and Access Controls: Digital whiteboard platforms employ robust security measures, including data encryption, to safeguard confidential information shared during online meetings. Access controls ensure that only authorized participants can join and contribute to virtual collaboration sessions.
  2. User-Friendly Interface: Intuitive interfaces make it easy for team members to navigate virtual whiteboards and access essential features without any technical hurdles. User-friendly digital whiteboards promote a positive user experience, enabling remote teams to collaborate effectively without unnecessary complexities.

Collaborative Drawing Tools to Stimulate Creativity

To unleash creativity during virtual collaboration, drawing tools that simulate the experience of physical whiteboards are essential. These tools empower participants to express their ideas visually and encourage innovative thinking.

  1. Pen and Brush Options: Collaborative drawing tools offer a variety of pen and brush options, such as different colors, line thicknesses, and textures. This versatility allows team members to illustrate concepts, create mind maps, and sketch diagrams collaboratively.
  2. Shape Recognition and Alignment: Virtual whiteboards often feature shape recognition capabilities, automatically converting freehand drawings into accurate shapes like squares, circles, or arrows. Additionally, alignment tools help maintain neatness and organization in collaborative drawings.


When it comes to selecting the best virtual whiteboard software for video calls, ease of use and functionality are paramount. Top-rated online collaboration tools provide user-friendly interfaces and intuitive features that streamline the virtual whiteboarding experience. These affordable video conferencing whiteboards offer customizable options, such as virtual whiteboard templates for team collaboration, ensuring that users can tailor the platform to their specific needs. Moreover, the integration of virtual whiteboard tools with video conferencing platforms allows for seamless transitions between video communication and collaborative drawing sessions. With secure online collaboration solutions and virtual whiteboard integrations, businesses can facilitate effective video communication and maximize the potential of remote team collaboration.

The benefits of incorporating virtual whiteboards in video calls are abundant. Not only do these digital whiteboards enhance visual communication and foster creativity, but they also serve as valuable productivity tools. By utilizing the interactive collaboration features in video calls, remote teams can efficiently ideate, strategize, and plan projects, eliminating the constraints of physical distance. The advantages of virtual collaboration software extend beyond the realm of video meetings, as they provide a versatile platform for remote workers to exchange ideas, share insights, and drive innovation. With customizable whiteboard options and user-friendly interfaces, virtual whiteboard apps empower teams to leverage the power of effective video communication for enhanced collaboration and productivity.

In conclusion, video call virtual whiteboards have revolutionized the way remote teams collaborate and communicate. These online collaboration tools, seamlessly integrated with video conferencing platforms, facilitate interactive and productive virtual meetings. By leveraging the power of digital whiteboards for video calls, businesses can harness the benefits of remote team collaboration, enhance productivity, and foster a sense of unity among geographically dispersed teams. Whether it's brainstorming ideas, planning projects, or sharing insights, virtual whiteboards provide a dynamic and engaging platform for effective video communication and collaborative problem-solving. Selecting the right virtual whiteboard for video calls is crucial, as it enables businesses to maximize the potential of remote work and unlock the benefits of seamless online collaboration.


How do virtual whiteboards work in video calls?

Virtual whiteboards in video calls allow participants to collaborate and share content in a visual and interactive manner. They work by providing a shared digital space where users can draw, write, and add various multimedia elements using their devices. Participants can view and contribute to the whiteboard simultaneously, enhancing real-time collaboration.

Can I use virtual whiteboards on any video conferencing platform?

Virtual whiteboards can typically be used with various video conferencing platforms. While some platforms have built-in whiteboard functionality, others may require integration with external whiteboard tools. Compatibility depends on the specific conferencing software and its integration options.

Are virtual whiteboards secure for sensitive information?

The security of virtual whiteboards depends on the platform and tools used. It's important to choose reputable software providers that prioritize data encryption, secure connections, and offer privacy features. Organizations dealing with sensitive information should carefully review the security measures implemented by the whiteboard software to ensure compliance with their data protection requirements.

What are the benefits of using virtual whiteboards in video calls?

Virtual whiteboards offer several benefits in video calls. They enhance visual communication, facilitate brainstorming, and improve information sharing. Participants can illustrate ideas, sketch diagrams, and annotate content in real-time, promoting clarity and understanding. Virtual whiteboards also foster remote collaboration by providing a shared workspace where team members can contribute, regardless of their physical location.

How can virtual whiteboards improve remote team collaboration?

Virtual whiteboards enhance remote team collaboration by providing a digital space for sharing ideas, brainstorming, and visualizing concepts. They enable real-time interaction, allowing team members to contribute simultaneously, regardless of their geographical location. Virtual whiteboards promote engagement, foster creativity, and facilitate the organization of information, making remote collaboration more efficient and effective.

Are there free virtual whiteboard tools available?

Yes, there are free virtual whiteboard tools available. Many platforms offer free versions with limited features or trial periods, allowing users to explore the basic functionalities. Examples of free virtual whiteboard tools include Miro, Google Jamboard, and Microsoft Whiteboard.

Can virtual whiteboards be accessed on mobile devices?

Yes, virtual whiteboards can often be accessed on mobile devices. Many whiteboard software providers offer dedicated mobile apps for Android and iOS devices, enabling users to access and contribute to whiteboards using their smartphones or tablets. These mobile apps provide a similar experience to the desktop versions, allowing for on-the-go collaboration.

Are there templates available for virtual whiteboards?

Yes, many virtual whiteboard tools provide templates to help users get started quickly. These templates often include pre-designed layouts for common use cases such as project management, brainstorming, or agile frameworks. Templates can save time and provide structure to the whiteboard, but they can also be customized to suit specific needs.

How do I integrate a virtual whiteboard with my video conferencing software?

The process of integrating a virtual whiteboard with video conferencing software depends on the specific tools being used. Some video conferencing platforms have built-in whiteboard functionality, while others may require integration with third-party whiteboard tools. Integration is typically done by installing the whiteboard app or extension provided by the software provider and following the instructions for linking it to the video conferencing software.

Can multiple users collaborate on a virtual whiteboard simultaneously?

Yes, multiple users can collaborate on a virtual whiteboard simultaneously. This is one of the key advantages of virtual whiteboards. Participants can work together in real time, making edits, adding content, and discussing ideas concurrently. This collaborative aspect promotes engagement, interactivity, and effective teamwork, regardless of the physical distance between participants.

Are virtual whiteboards easy to use for non-technical users?

Virtual whiteboard tools vary in terms of user-friendliness, but many

are designed to be intuitive and easy to use, even for non-technical users. They often provide simple drag-and-drop functionality, familiar interface elements, and straightforward navigation. However, the ease of use can depend on the specific features and complexity of the whiteboard software. Choosing a tool with a user-friendly interface and clear instructions can help non-technical users quickly adapt to virtual whiteboards.

Can I save and share content from virtual whiteboards?

Yes, virtual whiteboards usually offer options to save and share content. Users can typically save the whiteboard canvas as an image, PDF, or in the native file format of the whiteboard tool. Additionally, most whiteboard software allows for sharing the whiteboard with others, either by generating a link, inviting collaborators, or exporting the content to other collaboration platforms or file-sharing services.

What features should I look for in virtual whiteboard software?

When evaluating virtual whiteboard software, consider features such as real-time collaboration, drawing and annotation tools, multimedia support (images, videos), integration options, templates, easy sharing and saving capabilities, and compatibility with your preferred devices and operating systems. The specific features needed may vary depending on your collaboration requirements and preferences.

Are there tutorials available for using virtual whiteboards in video calls?

Yes, many virtual whiteboard software providers offer tutorials and documentation to help users understand and make the most of their tools. These resources often include video tutorials, step-by-step guides, and frequently asked questions (FAQs) to assist users in getting started, mastering various features, and troubleshooting common issues.

Do virtual whiteboards support handwriting recognition?

Not all virtual whiteboards support handwriting recognition, but some advanced whiteboard tools do offer this feature. Handwriting recognition allows users to write naturally on the whiteboard, and the software converts it into digital text. This can be beneficial for note-taking, capturing ideas, or creating readable text from handwritten content. When choosing a virtual whiteboard, check if it explicitly mentions handwriting recognition as one of its features.