Optimal Visual Experience: Power Screen Layouts in Video Calls

Screen layouts in video calls

In the realm of video conferencing, screen layouts play a pivotal role in enhancing the visual experience and optimizing the productivity of video calls. When it comes to effective communication and seamless collaboration, the way screen elements are organized and arranged can significantly impact the overall experience. Screen layouts in video calls help engaging in remote presentations, or conducting online teaching, understanding the best screen layouts for video calls is paramount. This article delves into the intricacies of screen layouts in video calls, offering valuable tips and insights on optimizing screen arrangements, enhancing user experience, and creating visually appealing video call interfaces.

When it comes to video calls, the screen layout serves as the canvas upon which virtual interactions unfold. The visual experience in video calls can be greatly improved by employing power screen layouts that prioritize clarity and functionality. By carefully considering the placement and size of various elements, such as video feeds, screen sharing windows, and participant thumbnails, a well-designed video call screen layout can ensure that everyone's presence is effectively represented. Optimal video call layouts enable seamless collaboration, allowing participants to focus on the content being presented, while also facilitating smooth interactions and discussions.

One key aspect of screen layouts in video calls is screen sharing, which empowers participants to share presentations, documents, or applications. Choosing the best screen layout for screen sharing involves finding a balance between the visibility of shared content and maintaining an uncluttered interface. An effective screen layout ensures that the shared screen occupies a prominent position, with clear visibility for all participants, while still providing access to controls and other essential features. By following video call screen layout best practices, presenters can deliver impactful presentations, foster engagement, and make the most of collaborative opportunities in virtual environments.

A well-thought-out video call interface goes beyond just the screen arrangement—it encompasses various elements that contribute to a positive user experience. Consideration should be given to factors such as screen division, organization, and size. By strategically dividing the screen, participants can view multiple video feeds simultaneously, fostering better engagement and facilitating effective communication. Moreover, screen organization in video calls involves arranging participant thumbnails, chat boxes, and other interface elements in a logical and user-friendly manner. Balancing screen size in video calls is equally important, as it ensures better visibility and readability, especially for those using smaller devices.

To optimize video call productivity and aesthetics, it's crucial to pay attention to the setup and background layout. A well-chosen video call setup creates a professional and inviting atmosphere, setting the tone for the meeting or presentation. Furthermore, carefully selecting the background layout can contribute to a visually pleasing environment, minimizing distractions and enhancing the overall video call experience. By incorporating these video call layout tips and considering the specific requirements of different scenarios, such as interviews, sales presentations, or team collaborations, one can create engaging and effective video call layouts that facilitate seamless communication and collaboration.

Screen Layouts for Video Calls on Laptops

Effective screen layouts in video calls on laptops play a crucial role in enhancing the visual experience and overall productivity of participants. By optimizing screen arrangement, users can ensure a smooth and engaging video conference, whether for professional meetings, online classes, or virtual events. In this section, we will explore ten specific best practices for screen layouts in video calls on laptops.

Utilize a Clean and Organized Video Call Interface

To create an optimal video call interface, prioritize a clutter-free layout that allows participants to focus on the conversation. Minimize distractions by closing unnecessary applications, notifications, and browser tabs. This simple step improves the user experience and ensures better concentration during the video call.

Place Important Content in the Center

When sharing presentations or documents during a video call, position critical content in the center of the screen. This placement ensures that participants can easily view and engage with the material, reducing the need for constant scrolling or panning. By keeping the focus on the center, the presenter can effectively convey their message to the audience.

Optimize Screen Size and Position

Adjusting the screen size and position is essential for a comfortable video conferencing experience. Make sure your laptop's screen is set to an appropriate size, ensuring that all participants are clearly visible. Additionally, position the screen at eye level to maintain good posture and avoid strain on the neck and back. This consideration promotes both productivity and long-term well-being.

Choose an Appealing Background Layout

Create a professional and visually pleasing video call environment by selecting an appropriate background layout. Choose a neutral or branded background image to maintain a clean and distraction-free appearance. Avoid cluttered or distracting backgrounds that may divert participants' attention from the primary content.

Optimize Screen Division for Multiple Participants

During video conference calls with multiple participants, it is crucial to manage screen division effectively. Use a grid layout or speaker view to ensure all participants are visible on the screen simultaneously. This feature enhances the overall engagement and interaction among participants, fostering a more inclusive and collaborative environment.

Enable Easy Screen Sharing

Screen sharing is an integral part of many video calls, allowing participants to share presentations, documents, or other relevant content. Ensure that the screen sharing functionality is easily accessible and intuitive for all participants. Provide clear instructions on how to initiate screen sharing, as well as any additional steps required for optimal viewing.

Consider Data Presentation in Tables

When presenting data during a video call, consider using tables for better organization and clarity. Tables provide a structured format that is easy to understand and follow. This approach enables participants to absorb and interpret the information more efficiently, enhancing the overall effectiveness of the video conference.

Emphasize Video Call Aesthetics

Aesthetics can significantly impact the engagement and perception of a video call. Encourage participants to present themselves professionally by paying attention to lighting, framing, and background visuals. Well-lit faces, proper framing, and a clean, uncluttered background contribute to a more polished and appealing video call appearance.

Optimize Video Call Setup for Productivity

To maximize productivity during video calls, prepare in advance by testing the setup. Check the audio and video quality, internet connection, and any necessary software or hardware requirements. By proactively addressing potential technical issues, participants can focus on the content and objectives of the video call, ensuring a smooth and productive experience for all involved

Optimizing Screen Layout during Video Calls

Screen layouts in video calls play a crucial role in enhancing the visual experience, facilitating effective communication, and maximizing productivity. A well-organized and thoughtfully arranged screen can significantly improve the overall video call experience. To help you optimize your screen layout during video calls, we have compiled 10 key considerations below.

  1. Screen Division and Organization: Divide your screen strategically to accommodate various elements during a video call. Allocate space for the video call interface, screen sharing, presentation materials, and any other relevant content. By organizing the screen effectively, you can enhance the user experience and ensure seamless information exchange.
  2. Screen Size and Position: Consider the size and position of your video call interface and other elements on the screen. Ensure that important components are clearly visible and appropriately sized. By optimizing screen size and position, you can create a more immersive and engaging video conferencing experience.
  3. Background Layout: Choose a suitable background layout that is visually appealing and does not distract participants. Avoid cluttered or busy backgrounds that may hinder the clarity of communication. Opt for a clean and professional backdrop that aligns with the context of the video call.
  4. Video Call Interface: The video call interface should be user-friendly and intuitive. Opt for platforms or software that offer a well-designed interface, allowing easy access to essential features such as audio and video controls, chat functions, and screen sharing options. A streamlined video call interface contributes to a smoother and more efficient communication process.
  5. Presentation Materials: When sharing slides or other presentation materials, ensure they are clear, well-organized, and easily readable. Use legible fonts, appropriate colors, and proper formatting to make your content visually appealing and easy to understand. Incorporate relevant visuals to enhance engagement and deliver information effectively.
  6. User Experience: Prioritize the user experience during video calls. Consider factors such as the ease of navigation, accessibility options, and overall usability of the video conferencing platform. A seamless user experience fosters better engagement and reduces distractions, enabling participants to focus on the conversation.
  7. Video Call Productivity: Optimizing screen layout can significantly impact video call productivity. Arrange essential components, such as chat boxes or participant lists, in a way that allows easy access without obstructing the main content. Efficient screen organization enhances collaboration and helps participants stay engaged throughout the call.
  8. Video Call Aesthetics: Pay attention to the visual aesthetics of your screen layout. Use consistent branding elements, appealing color schemes, and visually pleasing graphics to create an inviting and professional atmosphere. Aesthetically pleasing screen layouts contribute to a positive impression and a more enjoyable video call experience.
  9. Screen Sharing: When sharing your screen, ensure that the content is relevant, well-structured, and visually clear. Consider the resolution and aspect ratio of the shared screen to maintain visual integrity. Label or highlight important elements, if necessary, to guide participants' attention to specific areas.
  10. Video Call Setup: Before starting a video call, take a moment to optimize your setup. Check lighting conditions, camera angle, and audio quality to ensure clear communication. Eliminate potential distractions and create a professional environment that enhances the overall video call experience.

Screen Layout for Remote Presentations

In this section, we will explore the significance of visual hierarchy and content placement for enhancing the visual experience, productivity, and aesthetics of video calls. By understanding the principles of screen arrangement and organization, you can optimize your video call interface and create impactful presentations. Let's delve into the key aspects:

  1. Grabbing Attention: A well-designed screen layout immediately captures the viewer's attention. By strategically placing important content, such as the presenter's video feed or key visuals, you can engage participants and draw their focus to critical information.
  2. Message Clarity: Visual hierarchy helps in conveying messages clearly. By emphasizing important elements through size, color, or positioning, you can guide viewers' attention and ensure they understand the core message of your presentation.
  3. Ease of Navigation: Well-structured screen layouts make it easier for participants to navigate through the content. By dividing the screen into logical sections or using visual cues like arrows or indicators, you can provide a seamless user experience during the video conference.
  4. Screen Division: Effectively dividing the screen allows for the simultaneous display of multiple content elements, such as slides, shared screens, or additional media. This enhances the overall visual experience and keeps participants engaged.
  5. Content Hierarchy: Establishing a clear hierarchy of information ensures that viewers can quickly grasp the main points. By prioritizing content based on its importance, you can guide participants through the presentation flow and facilitate better comprehension.
  6. Screen Position: Proper placement of content on the screen is crucial for optimal communication. Placing important information in the center or at eye level ensures that it is easily visible to all participants, regardless of their screen size or device.
  7. Screen Size: Considering the screen size of participants' devices is essential for a seamless experience. Avoiding clutter and optimizing the content for different screen sizes ensures that everyone can view the presentation without any visual hindrances.
  8. Background Layout: A well-designed background layout can enhance the overall aesthetics of the video call. It should complement the content and be visually appealing without distracting from the main message.
  9. Video Call Productivity: Efficient use of screen space and content placement boosts productivity during video calls. By keeping distractions to a minimum and focusing on relevant information, participants can stay engaged and make the most of their time.
  10. User Experience: The ultimate goal of an optimized screen layout is to enhance the overall user experience. By following principles of visual hierarchy and content placement, you can ensure that participants have a positive and meaningful interaction during video calls.

Creative Video Call Screen Layouts

By strategically arranging and organizing the video call interface, participants can effectively communicate, collaborate, and present information. In this section, we will showcase examples of innovative screen division and organization techniques for various video call scenarios, focusing on screen layouts, video calls, and visual experience.

Full-Screen Layouts

  • When conducting a one-on-one video conference or an interview, a full-screen layout provides an immersive experience, allowing participants to focus solely on each other. This layout eliminates distractions and enhances the connection between callers.
  • For presentations or webinars, utilizing the full screen for the speaker's video and screen sharing content creates a clear and engaging visual experience for the audience.

Picture-in-Picture (PiP) Layouts

  • PiP layouts are ideal for video calls involving multiple participants. This technique involves dividing the screen into sections, with the main speaker occupying the larger portion, while other participants are displayed in smaller windows.
  • PiP layouts ensure that the speaker remains prominent, while also providing visual cues about the presence and reactions of other participants. This arrangement fosters better communication and engagement during group discussions or team meetings.

Grid Layouts

  • Grid layouts are commonly used in video conferencing platforms to accommodate larger groups. Participants' videos are displayed in a grid pattern, allowing everyone to be seen simultaneously.
  • This type of layout facilitates collaboration and enables participants to observe non-verbal cues from others. It is particularly useful for brainstorming sessions, virtual classrooms, or team meetings where equal participation is desired.

Customized Layouts

  • Video call platforms often offer customization options that allow participants to arrange and organize their screens based on their preferences and needs. This flexibility enhances user satisfaction and optimizes the video call experience.
  • Participants can resize, reposition, or even hide certain video feeds or the screen sharing content to create a layout that suits their specific requirements. This level of customization improves video call aesthetics and productivity.

Dynamic Layouts

  • Some advanced video conferencing tools employ dynamic layouts that automatically adjust based on the active speaker or the participant who is currently sharing their screen.
  • Dynamic layouts help maintain focus on the relevant content, avoiding distractions and ensuring a seamless transition between different speakers or presenters.

By implementing these various screen division and organization techniques, video call participants can enhance their overall experience and improve collaboration. Whether using full-screen layouts, PiP arrangements, grid layouts, customized designs, or dynamic layouts, selecting the most appropriate screen layout for each video call scenario is key to optimizing communication and achieving desired outcomes.

Video Call Screen Sharing Layout and Organization Tips

managing multiple applications, windows, or screens effectively while sharing content can be a challenge. To ensure a smooth and visually appealing video call experience, it's essential to optimize screen layouts and organize elements efficiently. In this section, we will explore valuable tips for managing your video call screen effectively.

  1. Understand the User Experience: When arranging your screen for a video call, prioritize the user experience. Consider the visual experience of your participants and ensure that the shared content is easily visible. Place essential elements, such as the video call interface and presentation materials, in prominent positions on your screen.
  2. Utilize Screen Division Techniques: Dividing your screen into sections can enhance the video call productivity and aesthetics. Use features like split-screen or picture-in-picture to simultaneously display your video feed and the shared content. This allows participants to see both your reactions and the information being presented, improving engagement and understanding.
  3. Optimize Screen Position and Size: The positioning and size of the shared content on your screen can significantly impact the viewer's experience. Ensure that the content occupies a significant portion of the screen without obstructing the video call interface or other important elements. Adjust the size of the shared window to strike the right balance between visibility and usability.
  4. Prioritize Screen Organization: Maintaining an organized screen layout during a video call helps minimize distractions and improves clarity. Arrange application windows logically, grouping related content together. For example, place messaging or note-taking apps adjacent to the video call interface for easy access without disrupting the shared content.
  5. Choose a Suitable Background Layout: Consider the background layout when sharing content during a video call. Opt for a clean, uncluttered background that doesn't compete with the shared content. A neutral or professional background can enhance the overall visual experience, allowing participants to focus on the information being presented.
  6. Utilize Screen Sharing Tools: Leverage screen sharing tools provided by video conferencing platforms to simplify the process. These tools often allow you to choose specific windows or applications to share, making it easier to switch between different content seamlessly. Familiarize yourself with the available features to optimize your screen sharing experience.
  7. Minimize Distractions: Eliminate potential distractions from your screen layout to maintain a focused video call environment. Close unnecessary applications, mute notifications, and remove clutter from your desktop. By streamlining your workspace, you create a more professional and efficient video call setup.
  8. Test and Adjust: Before your actual video call, conduct a test run to ensure everything is functioning as expected. Check the screen layout, screen division, and overall organization to verify that the shared content is easily accessible and visually appealing. Make adjustments as needed to guarantee a smooth video conferencing experience.


Screen layouts in video calls play a crucial role in enhancing the visual experience and productivity of participants. Whether it's a professional meeting, remote presentation, or online teaching session, a well-optimized video call screen layout can significantly impact user experience and overall engagement. 

The key to a successful video call lies in a well-designed screen layout that effectively balances functionality and aesthetics. When considering the screen sharing layout for video calls, it is important to prioritize the central presentation area, where the main content or speaker is displayed. This ensures that participants can focus their attention on the most relevant visual elements, allowing for clear communication and improved comprehension. Furthermore, by strategically arranging additional video call interface components, such as participant windows or chat boxes, users can maintain an optimal video call layout that facilitates seamless interaction and collaboration.

To achieve the best screen layout for video calls, it is crucial to consider the specific context and requirements of each scenario. For instance, when hosting large group video calls, it is advisable to utilize a screen arrangement that prioritizes visibility and maintains a clear line of sight for all participants. This can be achieved through screen division techniques that allow multiple video feeds to be displayed simultaneously, without compromising on the visual quality or usability of the video call interface. By incorporating such effective screen layout strategies, virtual events and team collaborations can become more engaging and productive.

In addition to screen division and organization in video calls, optimizing screen size and position also contributes to a seamless user experience. A video call screen size that ensures better visibility and readability of shared content or participants' video feeds can enhance overall comprehension and engagement. Moreover, by considering the screen position in video calls, one can strategically utilize negative space and visual hierarchy to draw attention to essential elements, such as the presenter or critical information. These thoughtful screen layout decisions improve the efficiency of video call setups and make interactions more intuitive for participants.

The productivity and aesthetics of video call screen layouts can be further enhanced by paying attention to background layouts. By carefully selecting appropriate backgrounds or incorporating branding elements, video call screen management becomes an opportunity to create a cohesive and professional impression. However, it is essential to strike a balance between an appealing background layout and avoiding distractions that may detract from the primary purpose of the video call. Considering these factors, adopting video call layout tips that prioritize clarity, functionality, and effective communication will contribute to a seamless and engaging video conferencing experience.

In conclusion, optimizing screen layouts in video calls is crucial for achieving a superior visual experience, enhanced productivity, and effective communication. By incorporating best practices for screen sharing, screen division, screen organization, and screen size, participants can benefit from a well-structured video call interface that enables clear communication and maximizes engagement. Furthermore, the thoughtful consideration of video call aesthetics, background layouts, and overall user experience ensures that video calls are not only productive but also leave a lasting positive impression. With these insights and tips in mind, you can create exceptional video call screen layouts that elevate your virtual interactions to new heights of efficiency and effectiveness.


What are the best screen layouts for video calls?

The best screen layouts for video calls prioritize clear visibility and effective communication. A common layout is the "speaker view," where the active speaker occupies most of the screen, enabling participants to focus on facial expressions and body language. Another option is the "grid view," displaying multiple participants simultaneously, promoting a sense of inclusiveness and collaboration.

How can I optimize the screen layout during a video call?

To optimize the screen layout during a video call, consider these tips: position your camera at eye level, ensuring good lighting and a clutter-free background. Adjust your window size to display important content alongside the video feed, allowing for real-time collaboration. If available, use screen-sharing to present visuals, documents, or slides, making them easily visible to all participants.

What is the importance of screen organization in video calls?

Screen organization in video calls is crucial for effective communication. A well-organized layout enhances visual engagement, facilitates active participation, and improves comprehension. It allows participants to focus on the relevant content, such as the speaker's face or shared materials, without distractions. A clear screen layout ensures that participants can interpret non-verbal cues, fostering better understanding and connection.

How do I change the screen layout in video calls?

The process for changing the screen layout in video calls varies depending on the platform being used. Typically, video conferencing software provides options to switch between different layouts. Look for controls or settings within the application, usually accessible through menus or icons. Common layout options include speaker view, gallery view, and full-screen mode. Experiment with different layouts to find the one that suits your needs and enhances communication during the call.

Are there any tools for customizing the video call screen layout?

Yes, some video conferencing tools offer features to customize the screen layout. For example, you might be able to rearrange participant windows, resize or move the video feeds, or hide certain elements from view. However, the availability of these customization options depends on the specific platform being used. Explore the settings or preferences of your chosen video conferencing software to see if such tools are available.

What are some examples of video call screen layouts?

Examples of video call screen layouts include:

  1. Speaker view: Displays the current speaker in focus, with other participants shown smaller or in a sidebar.
  2. Grid view: Shows multiple participants in equal-sized tiles on the screen simultaneously.
  3. Side-by-side view: Displays the video feed alongside shared content or presentation slides.
  4. Full-screen view: Maximizes the video feed to occupy the entire screen, hiding other elements.
  5. Custom layouts: Some platforms allow users to customize the arrangement and size of video feeds or participant windows according to their preferences.

What is the ideal screen size for video calls?

The ideal screen size for video calls depends on personal preference and the device being used. A larger screen generally allows for better visibility of participants and shared content. Desktop monitors or laptops with 15 to 27 inches provide a comfortable viewing experience. However, it's essential to balance screen size with the available bandwidth and video quality. Smaller screens, such as tablets or smartphones, can still be suitable for video calls, but participants and content may appear smaller and less detailed.

How can I improve the screen layout for better visibility?

To improve screen layout visibility during video calls, consider these suggestions: ensure sufficient lighting in your environment, position the camera at eye level, and maintain a clean and uncluttered background. Adjust the window size to display the video feed and any shared content at a comfortable size. If possible, use a larger screen or increase the font size for easier readability. Additionally, consider the use of contrasting colors and high-resolution images or slides for better visibility.

What screen layout works best for remote presentations?

For remote presentations, a side-by-side layout works well, where the speaker's video feed appears alongside the shared content or presentation slides. This allows participants to see the presenter while also having a clear view of the visual materials being discussed. It enables real-time engagement and helps maintain a connection with the audience. Ensure that the speaker's video feed is not obscured by the presentation content, and consider using screen annotation tools or laser pointers to direct attention to specific areas of the shared materials.

How can I enhance the video call layout for online teaching?

To enhance the video call layout for online teaching, consider these tips: use a grid view to display multiple students simultaneously, fostering a sense of classroom interaction. Share materials such as slides, documents, or virtual whiteboards, ensuring they are large enough to be easily readable by participants. Utilize screen-sharing to demonstrate processes or showcase relevant visuals. Additionally, encourage active engagement through features like chat or polling. Consider using breakout rooms for small group discussions or one-on-one interaction, promoting student participation and collaboration.

What screen arrangement is suitable for sales presentations in video calls?

For sales presentations in video calls, the screen arrangement should focus on the presenter and the sales materials. Consider using a layout where the presenter is in the foreground, with the sales pitch or product visuals prominently displayed. Side-by-side or split-screen views work well, allowing participants to see both the presenter's reactions and the product being discussed. Ensure that any shared materials are clear and easily visible, and use screen-sharing to demonstrate product demos or showcase testimonials. Encourage interactive features like Q&A sessions or polls to engage the audience and gather feedback.

How can I create an engaging video call layout for virtual events?

To create an engaging video call layout for virtual events, consider the following: use a combination of speaker view and gallery view to spotlight presenters and display participant reactions. Incorporate dynamic elements such as lower-thirds with speaker names or event branding. Utilize screen-sharing to present slides, videos, or live demonstrations. Create interactive opportunities through chat, polls, or virtual Q&A sessions to encourage audience participation. Consider using a virtual event platform that offers customizable layouts, virtual backgrounds, and other engaging features. Test the layout and transitions in advance to ensure a smooth and seamless experience for all participants.

What are the best practices for video call screen sharing?

When screen sharing during a video call, adhere to these best practices:

  1. Prepare your shared content in advance to minimize delays and avoid technical glitches.
  2. Close any irrelevant or confidential windows or documents to prevent accidental sharing.
  3. Optimize your screen resolution to ensure clear visibility of shared content.
  4. Share only the necessary portion of your screen, rather than the entire desktop, to minimize distractions.
  5. Use annotations or highlighting tools to direct participants' attention to specific areas.
  6. Avoid excessive scrolling or switching between applications unless necessary, to maintain focus and clarity.
  7. Check that participants can see the shared content properly and address any questions or issues promptly.

How can I ensure effective communication through video call layouts?

To ensure effective communication through video call layouts, consider the following:

  1. Prioritize clear visibility of participants' faces and body language.
  2. Use a layout that allows for easy eye contact and engagement with the camera.
  3. Encourage active participation through interactive features like chat or polls.
  4. Minimize distractions and maintain a clean and uncluttered background.
  5. Make sure shared content is visible and legible, with appropriate sizing and resolution.
  6. Provide clear instructions on how to use video call features and navigate the layout.
  7. Test the setup and familiarize yourself with the platform beforehand to avoid technical issues during the call.
  8. Maintain a professional and attentive demeanor, actively listening and responding to participants' contributions.