Meeting Room AV
Meeting Room Solutions For The Modern Workplace
Why Businesses Need Meeting Room AV Solutions
Meeting room AV solutions are now a critical factor in a businesses ability to instill effecting working and collaboration in their workplaces. The ability for anyone to move from a personal work activity to group collaboration seamlessly with local and remote participants is a key indicator of a forward thinking business.
Whether the group collaboration takes place in a formal setting like a boardroom or with a full team of remote workers all at home, your meeting room AV solutions should be simple, consistent and enable your people to deliver on their work quickly and efficiently.
We have delivered thousands of Meeting Room AV solutions to hundreds of customers from the smallest to multinational conglomerates. The quantity may be different but the goal is always the same. Getting employees to work to their full potential regardless of their location.
Even with remote workers there is always a need for people based in the office and having modern meeting room AV helps everyone focus on what is important.
Benefits Of Meeting Room AV Systems
Businesses implement meeting room AV solutions for a number of reasons, most commonly:
- It’s easier to get large groups of people to meet
- It connects remote workers and sites quickly to each other and reduces travel costs
- Stakeholders and clients can easily communicate with businesses
- Enables faster responses and quicker decisions
- Online presentations can be made to remote clients
Meeting Room AV Platforms
Google Meet
Google Meet integrates completely with Gsuite versions of Google Calendar and Gmail to provide an immersive end to end experience.
Microsoft Teams
Microsoft Teams can provide seamless integration between high-quality hardware and your Teams UC software. Fully bespoke room solutions available.
Zoom Rooms
Perfect for meeting spaces of any size from huddle space to boardrooms. Zoom hardware solutions give incredible video conferencing.
Meeting Room AV Equipment For All Spaces
Huddle Spaces
A huddle space is a small and private meeting area that is outfitted with audio visual equipment and a display screen. Huddle spaces are most often used for informal, on-the-fly meetings with a small team of office-based and remote participants.
Small Rooms
Small meeting room AV equipment is designed for spaces that accommodate 2-4 people. These small meeting rooms allow teams to collaborate internally and also with remote participants creating an organised setting to get work done.
Medium Rooms
Medium meeting room AV equipment is perfect for spaces that have 4-8 participants that need collaborations tools like video conferencing and interactive whiteboarding
Large Rooms
For large meeting rooms or training rooms then there is particular AV equipment that should be considered including video conferencing, Digital whiteboarding and Interactive screens.
Boardrooms
Boardroom AV equipment is designed for spaces that require high quality clarity and performance. Depending on teh size and layout, multiple cameras and screens may be required so all participants are able to immerse themselves in the meetings.
Townhalls
Townhall AV equipment is designed for meeting spaces that hold large numbers of staff and all-hands meetings. Either projection or large format LED video walls ensure that all participants can see every detail.
Reception Areas
Reception areas are the first thing that all visitors see when they enter your premesis. Having up to date reception AV equipment can be used to communicate important company messages to visitors and even always on check in kiosks.
Council Chambers
AV for Council chambers can take many forms from delegate systems to large projector or LED video walls showing meeting presentations or video calls. Council Chamber AV can be used to ensure that all important messages are communicated effectively.
How To Get The Most From Meeting Room AV Systems
Bandwidth
Make sure that your internet capacity is able to handle stable video conferencing
Software
Make sure you use the best video conferencing software like Zoom, Google Meet or Microsoft Teams
Good Equipment
Using good video conferencing equipment removes small irritations from meetings like blurred images or bad sound.
Send Agenda's
Video conferencing systems enable remote meetings but all other meeting etiquettes still apply.
Remove Distractions
Use proper microphones to eliminate background noise. Video Conferencing software like zoom or Microsoft Teams also allows background blurring or changes so the focus can be on the meeting.
Time Zones
Keep time zones in mind when organising video conference calls.
Dress Accordingly
If it is a formal meeting then dress appropriately. Make sure people still represent the company correctly.
Location
Some video conference calls need good locations so make sure that internal meeting spaces are equipped properly
Fully Integrated Meeting Room AV Systems
Video Conferencing Software like Zoom, Google Meet or Microsoft Teams all have capabilities for large scale deployment. Integrating them into dedicated meeting room AV solutions can give all your meeting spaces the ability to allow staff to collaborate efficiently with local and remote participants.
The potential of professional meeting room AV systems is fully realised when the software and hardware work in unison.
To achieve the full benefit installing appropriate hardware is vital as without it you may encounter issues such as audio that echo’s or unclear pictures which makes sharing content and communicating effectively very difficult.
Remember all of the video calls that BBC and other news stations used during the pandemic. The amount of times they had to cut away because the sound went was purely down to bad equipment at the other end which left news anchors struggling to talk to them.
Making sure that your meeting room AV system work seamlessly is what 21st Century AV does really well. Our customers profit from our experience by making sure that their meeting space solutions present their business in the best light at all times.
21st Century AV is manufacturer-independent which means we can make sure that you get the right meeting space AV equipment for your needs.
AV equipment available from 21st Century AV includes:
- Barco CX
- Logitech
- Yealink
- Cisco
- Poly
- DTEN
- Crestron
To find out more about meeting room AV systems and how we can help you with an efficient, cost-effective installation, contact us on the form below or call 0118 997 7770
OUR MEETING ROOM AV SERVICES
PRODUCT SELECTION
21st Century AV is manufacturer independent which allows us the ability to provide the correct solution that best meets your needs.
AV PROJECT MANAGEMENT
AV Project Management from concept to delivery. As Avixa members we know how to do things the right way to ensure your project is delivered.
SYSTEM INTEGRATION
21st Century AV can assess your needs and integrate new meeting room AV equipment in with any existing AV solutions that are already present.
MEETING ROOM AV INSTALLATION
Our Installations Department will perform a no-obligation survey of the room and/or building to complete a thorough assessment of the various technical and logistical factors to assess the feasibility of the project.
AV TRAINING
To ensure maximum ROI from your new video conferencing solution, all users must be trained to get the most from the new equipment. Even when integrated with the latest control systems, there may be anxiety with new systems.
SERVICE AND MAINTENANCE
We understand that issues with new and existing equipment may arise. Our service department has the knowledge, skills, training, and resources to keep your AV system operating efficiently, lowering total cost of ownership.
About Us
sales@21stcenturyav.com
0118 997 7770
Unit 4, Thames Court,
2 Richfield Avenue,
Reading, RG1 8EQ