Hot Desking Solutions
Maximise your workspace
For only £1.72 per user, per month, Appspace offers incredible space management tools to power your hybrid workplace and a safe return to the office.
The Embrava Desk Booking Smart Sensor is designed for free addressing, office hoteling, hot desking and activity-based work environments
Instantly see the status of a desk with GoBrights’ unique Desk Connect and Glow: Available (green), Booked (orange), Occupied (red), Non-bookable (off).
Why Businesses Choose Hot Desking Systems
Hot Desking Solutions are popular with businesses looking to streamline their organisation. Forward thinking companies know that office space gets wasted and are always looking for ways to lower operating costs.
Hot desking solutions have come a long way since the concept was first introduced by the naval practice of hot racking which allowed sailors on different shifts to share the same bunks.
Today’s technology allows even more analysis of workspace usage through systems like GoBright and Embrava. You can analyse reservations, timelines, no-shows and occupancy overviews. These are very important for management to get maximum efficiency out of your workspaces.
Benefits Of Implementing Hot Desking
Businesses implement hot desking solutions for a number of reasons, most commonly:
- Increased Collaboration – Hot desking encourages people to move around the office, and this leads to employees interacting with team members they normally wouldn’t work with, It also allows staff from different parts of the company to work together easily on projects.
- Tidier Workspaces – Fixed desks tend to get messier as staff leave their papers and everything else they “need” in one place. Your office will likely be tidier if you use hot desking because staff are unable to leave their personal items, such as knick-knacks and stacks of papers, behind at the end of the workday.
- Increased feeling of autonomy – By allowing employees to move their place of work gives an increased feeling of flexibility and autonomy. It allows them to find the perfect spot for their day, whether they need a quieter spot or their day requires more interaction. People are no longer tied to their desks.
- Lowers office operating costs – Traditional offices provide employees with a specific spot to work in, and that space remains unused if the worker is out of office, travelling from work, or working from home. Hot desking cuts down on this type of wasted space by allowing organisations to downsize their space requirements.
How To Get The Most From Implementing A Hot Desking System
Get The Balance Right
If an employee spends over 80% of their time at their desk then let them keep their dedicated space.
Vary Available Spaces
Spaces for solitude, Huddle Spaces, Touchdown Spaces and Open Plan Workspaces should all be available.
Another way to make a hot desking solution simpler is to subdivide the workplace into neighbourhoods, or designated clusters of desks for teams.
Provide Places For Stuff
The biggest objection for implementing hot desking is employees not having places for their “stuff”. Make sure you implement lokers near all workspaces.
Make Finding Desks Easy
Some company cultures prefer to reserve desks in advance, others like to claim a desk on arrival. Make sure you implement a hot desking system that works for your culture.
Get Full Buy-In
Like any change management, a transition to a hot desking solution requires getting buy-in as you collaborate on a plan with internal stakeholders
Get Employees Excited
Get employees excited by focusing on all of the new amenities and benefits that hot desking will bring to their workplace experience.
Take Regular Feedback
Survey employees regularly to see how they’re responding to the change, and look closely on the data to determine if space planning ratios are working.
OUR HOT DESKING SERVICES
21st Century AV is manufacturer independent which allows us the ability to provide the correct solution that best meets your needs.
Project Management from concept to delivery. As Avixa members we know how to do things the right way to ensure your project is delivered on time.
21st Century AV can assess your needs and integrate new hot desking equipment in with any existing solutions that are already present.
HOT DESKING SYSTEM INSTALLATION
Our Installations Department will perform a no-obligation survey of the room and/or building to complete a thorough assessment of the various technical and logistical factors to assess the feasibility of the project.
To ensure maximum ROI from your new hot desking solution, all users must be trained to get the most from the new equipment. Even when integrated with the latest control systems, there may be anxiety with new systems.
SERVICE AND MAINTENANCE
We understand that issues with new and existing equipment may arise. Our service department has the knowledge, skills, training, and resources to keep your hot desking system operating efficiently, lowering total cost of ownership.
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