Streamline Your Workflow with Robust Digital Signage Management Tools

Digital signage management refers to controlling and optimising digital signage displays for advertising, marketing, and other purposes. It involves various tasks such as content creation, scheduling, deployment, and analytics. Digital signage management can be done through cloud-based software, hardware, or both.

Effective digital signage management is crucial for businesses to maximise their investment in digital signage technology.

Businesses can use digital signage solutions incorporating content management and analytics to ensure their messages reach their intended audience and generate the desired results.

For restaurants, retail, schools, healthcare, or transportation, affordable digital signage management solutions are available for all businesses.

Understanding digital signage

Digital signage is a powerful marketing tool that helps businesses communicate their message to a target audience. It is a form of electronic display that uses hardware and software to display dynamic digital content such as images, videos, and text. Digital signage can be used for various purposes, including advertising, marketing, brand awareness, and information dissemination. 

Types of Digital Signage

Digital signage can be categorised into various types based on purpose, location, and technology. Some of the most common types of digital signage are:

  1. Cloud-Based Digital Signage: This type of digital signage is managed through a web-based platform that allows users to upload, schedule, and manage content remotely.
  2. Digital Signage Displays: This type of digital signage uses display screens to display content. It can be used in various settings, such as retail stores, restaurants, airports, and offices.
  3. Digital Signage Networks: This type of digital signage involves multiple displays connected to a network. It allows for centralised management and distribution of content.
  4. Digital Signage CMS: This type of digital signage involves content management systems that enable users to create, edit, and publish content on digital signage displays.

Benefits of Digital Signage

Digital signage offers numerous benefits for businesses of all sizes. Some of the key benefits of digital signage are

  1. Increased Brand Awareness: Digital signage can help businesses increase brand awareness by displaying their message to a target audience.
  2. Cost-Effective Advertising: Digital signage is a cost-effective way to advertise products and services. It can display promotions, discounts, and other marketing messages.
  3. Improved Customer Experience: Digital signage can enhance the customer experience by providing relevant information, entertainment, and engagement.
  4. Real-Time Analytics: Digital signage analytics provide real-time data on how the audience interacts with the content. This allows businesses to optimise their content for better engagement and conversion.

Content management

Content Management refers to creating, managing, and publishing digital content. With the increasing use of digital media, Content Management Systems (CMS) have become essential for businesses to manage their digital content efficiently. 

Types of Content Management Systems

  1. Cloud-based Content Management Systems: Cloud-based CMS allows businesses to access their content from anywhere without additional hardware or software. These systems are scalable and can be customised according to the business's needs.
  2. Open Source Content Management Systems: Open source CMS allows businesses to customise their CMS according to their requirements. These systems are free to use and have a large community of developers contributing to their development.
  3. Proprietary Content Management Systems: Proprietary CMS is a commercial solution owned by a single company. These systems offer robust features and are well-suited for large organisations.

How Content Management Systems work with Digital Signage Management

Digital Signage effectively allows businesses to advertise their products and services. With digital signage, businesses can display dynamic content, such as videos and images, in public spaces. Content Management Systems play a crucial role in managing digital signage.

  1. Digital Signage CMS: Digital Signage CMS is a specialised type of CMS that is designed to manage digital signage. These systems allow businesses to create and manage content from a single platform. They offer scheduling, analytics, and deployment features, making it easier for businesses to manage their digital signage.
  2. Digital Signage Displays: Digital Signage Displays are the screens that display digital content. These displays can be connected to a CMS to manage and display the content.
  3. Digital Signage Player: Digital Signage Player is a device that connects the digital signage display to the CMS. It allows the display to play content that the CMS manages.

Cloud-based digital signage management

Digital signage management refers to creating, scheduling, deploying, and managing content displayed on digital signage displays, networks, and hardware. Cloud-based digital signage management uses cloud technology to manage digital signage operations through a web-based platform remotely. This allows businesses to easily manage their digital signage content from any location while providing flexibility and scalability.

Benefits of Cloud-based Digital Signage Management

  1. Cost Savings: Cloud-based digital signage management eliminates the need for on-premise servers and hardware, reducing upfront costs and ongoing maintenance expenses.
  2. Flexibility: Cloud-based digital signage management allows businesses to manage their digital signage from any location, making it easy to update and deploy content in real time.
  3. Scalability: Cloud-based digital signage management allows businesses to easily add or remove digital signage displays and networks as needed, without the need for additional hardware or software.
  4. Security: Cloud-based digital signage management provides enhanced security features, such as data encryption, secure login, and automatic backups.

Some Cloud-based Digital Signage Management Tools

  1. NoviSign: NoviSign is a cloud-based digital signage platform with a user-friendly interface for managing digital signage content, scheduling, and analytics.
  2. ScreenCloud: ScreenCloud is a cloud-based digital signage solution that offers features such as drag-and-drop content creation, real-time scheduling, and remote management.
  3. Scala: Scala is a cloud-based digital signage platform with advanced analytics, scheduling, and deployment features, making it ideal for large-scale digital signage networks.
  4. SignageLive: SignageLive is a cloud-based digital signage solution offering multi-zone layouts, remote management, and interactive touchscreens.

Hardware and software requirements for digital signage management

The right hardware and software for digital signage management is crucial for successful deployment, scheduling, and analytics. 

Hardware Requirements

Digital signage hardware requirements are dependent on the specific needs of your business. However, there are a few general requirements that should be considered:

  1. Displays: The display is the main hardware component of any digital signage system. Choosing a display compatible with your content management system (CMS) and software is important. Displays can be either interactive or non-interactive and come in various sizes and resolutions.
  2. Media player: A media player is a device used to play content on display. Media players are essential in managing and scheduling content on digital signage displays. There are various types of media players, including cloud-based and local players.
  3. Network components: A reliable network connection is essential for the smooth operation of digital signage systems. Network components include routers, switches, and cabling.
  4. Mounting hardware: Depending on the location and type of display, mounting hardware may be required. This includes wall mounts, ceiling mounts, and floor stands.

Software Requirements

Digital signage software is the backbone of any digital signage system. It is responsible for managing content, scheduling, and deployment. There are many software options available, including cloud-based and local solutions. Some essential software requirements include the following:

  1. Content management: The CMS manages and organises digital signage content. It should be easy to use and support various media formats, including video, images, and audio.
  2. Scheduling: The scheduling software allows you to schedule content to play at specific times and dates. This feature is essential for businesses that have specific promotional campaigns or events.
  3. Analytics: Analytics software provides insights into the performance of your digital signage system. It tracks engagement, audience demographics, and other key metrics.
  4. Integration: Integrating other software and hardware components is important for a seamless digital signage experience. This includes integrating social media platforms, advertising networks, and third-party applications.

When choosing digital signage hardware and software, it is essential to ensure compatibility. Compatibility ensures that your hardware and software components work seamlessly together. It is important to choose hardware and software that are designed to work together. This can help reduce the risk of issues, such as display compatibility or software integration.

Analytics and metrics for digital signage management

In today's digital era, businesses can monitor and track their performance using analytics and metrics. In the context of digital signage management, analytics and metrics can provide valuable insights into the effectiveness of a business's digital signage strategy.

Analytics and metrics play a critical role in digital signage management by providing valuable data on the performance of digital signage content. By tracking and analysing data, businesses can make informed decisions about their digital signage strategy and improve their overall performance. Here are some key benefits of using analytics and metrics in digital signage management:

  1. Measure ROI: Analytics and metrics can help businesses determine their digital signage campaigns' return on investment (ROI). Businesses can determine which campaigns generate the most value by tracking metrics such as engagement and conversion rates.
  2. Optimise content: By tracking metrics such as audience demographics, businesses can gain insights into their target audience and optimise their content to better engage with them.
  3. Monitor performance: Analytics and metrics allow businesses to monitor the performance of their digital signage in real-time. This enables them to identify and address any issues that may arise quickly.

Popular Analytics and Metrics Tools for Digital Signage Management

Here is a table of popular analytics and metrics tools for digital signage management:

Google AnalyticsA web analytics service that provides insights into website traffic and user behaviour.
AdMobilizeA cloud-based platform that provides real-time analytics for digital signage displays.
BrightSignA digital signage player software that includes analytics and metrics capabilities.
BroadsignA digital signage CMS that includes analytics and metrics capabilities.
ScalaA digital signage platform that includes analytics and metrics capabilities.

Scheduling and deployment

Digital signage management is an essential aspect of modern advertising and marketing, particularly for businesses with a large footprint. Digital signage enables businesses to display their products and services visually appealing and engagingly. However, managing digital signage content can take time and effort, particularly for businesses with multiple locations. This is where scheduling and deployment tools come into play.

Deployment of Digital Signage Content

Deploying digital signage content can be done in several ways, including using cloud-based software, hardware, or a combination. Cloud-based digital signage is becoming increasingly popular due to its flexibility and ease of deployment. With cloud-based digital signage, content can be easily updated, and changes can be made in real time.

Digital signage hardware is also a crucial component of deploying digital signage content. The hardware used will depend on the size of the business, the number of locations, and the type of content being displayed. Digital signage displays and networks are commonly used for advertising and marketing, while digital signage media players display interactive content.

Tools for Scheduling and Deployment

There are many tools available for scheduling and deploying digital signage content, including

  • Digital signage software is designed to manage and schedule digital signage content, making it easy to deploy and update content across multiple locations. Some of the best digital signage management software include Mvix, Signagelive, and ScreenCloud.
  • Content management systems (CMS) are essential for managing digital signage content. CMS platforms like WordPress and Drupal can manage and schedule content and integrate it with digital signage software for a seamless deployment process.
  • Analytics platforms are also important for measuring the effectiveness of digital signage content. Analytics platforms such as Google Analytics can be used to track engagement and determine which content is most effective.

Digital signage management for advertising and marketing

Digital signage management has revolutionised how businesses advertise and market their products and services. By incorporating digital signage technology, companies can use cloud-based solutions and software that provide better control, flexibility, and efficiency in managing their digital signage displays. 

How Digital Signage Management can Improve Advertising and Marketing

  1. Dynamic and Interactive Content: Digital signage management allows businesses to create and display dynamic, interactive content that captures the target audience's attention. With the help of digital signage software, companies can schedule and deploy customised content relevant to the viewer's location, time of day, and interests.
  2. Cost-effective: Digital signage management is a cost-effective alternative to traditional advertising methods such as billboards, print ads, and television commercials. By using a cloud-based digital signage platform, businesses can save on printing costs, reduce the need for manual labour, and increase the ROI of their advertising and marketing campaigns.
  3. Improved Customer Engagement: Digital signage displays allow businesses to engage with their customers in real-time. By integrating analytics and scheduling tools, businesses can monitor the performance of their campaigns, analyse customer behaviour, and adjust their messaging accordingly.

Examples of Successful Digital Signage Advertising and Marketing Campaigns

  1. McDonald's: In 2015, McDonald's launched a digital signage advertising campaign that used real-time data to display relevant content to customers. The campaign targeted customers based on their location, time of day, and weather conditions, resulting in a 7.2% increase in sales.
  2. Audi: Audi launched a digital signage campaign that allowed customers to design their cars using a touchscreen display. The campaign resulted in a 70% increase in customer engagement and a 30% increase in sales.
  3. Nike: Nike's digital signage campaign featured an interactive display that allowed customers to design and customise their shoes. The campaign resulted in a 45% increase in sales and a 65% increase in customer engagement.

How to Manage Digital Signage

  1. Use a Digital Signage Content Management System (CMS): A digital signage CMS allows businesses to manage their digital displays from a centralised location. It provides tools for creating, scheduling and deploying content across multiple displays.
  2. Choose the Right Digital Signage Hardware and Software: When selecting digital signage hardware and software, it is important to consider factors such as scalability, reliability, and ease of use. Businesses should choose hardware and software compatible with their existing systems and provide seamless integration.
  3. Monitor Performance: To ensure the success of digital signage campaigns, it is important to monitor performance and adjust messaging accordingly. Businesses can track viewer engagement, conversion rates, and ROI using analytics tools.


Digital signage management tools are essential for businesses to manage their digital signage displays effectively. These tools allow for easy content management, scheduling, deployment, and analytics, making creating effective digital signage campaigns simple. Cloud-based digital signage platforms offer a flexible and affordable solution for businesses of all sizes, while hardware and software options allow for customisation and integration with existing systems. By utilising digital signage content management systems, businesses can easily create and display engaging content to attract and retain customers. In conclusion, digital signage management tools are crucial for successful digital signage operations, advertising, and marketing campaigns.


Q. What is digital signage management?

Digital signage management refers to creating, deploying, and managing content displayed on digital signage screens. It involves using software to control and update digital displays with real-time customised content remotely.

Q. How does digital signage management work?

Digital signage management software allows users to create and manage content, schedule and deploy it to specific displays or groups of displays, monitor the status of displays, and remotely troubleshoot any issues that may arise. Users can also track the effectiveness of their campaigns through analytics and reporting.

Q. What are the benefits of digital signage management tools?

Digital signage management tools offer businesses a more efficient and cost-effective way of managing digital displays. With the ability to control and update content remotely, businesses can save time and money on manual updates, increase brand awareness, and engage with customers in real time.

Q. What are some examples of digital signage management software?

Some examples of digital signage management software include Scala, Signagelive, BrightSign, and NoviSign.

Q. How do I choose the right digital signage management system?

When choosing a digital signage management system, consider the software's compatibility with your hardware, ease of use, available features, scalability, and cost.

Q. What are the best practices for digital signage management?

Best practices for digital signage management include creating engaging and relevant content, keeping displays up-to-date, scheduling content strategically, and monitoring and analysing the effectiveness of your campaigns.

Q. How do I create effective digital signage content?

To create effective digital signage content, consider your audience, use eye-catching visuals, keep text brief and legible, and include a clear call-to-action.

Q. How does cloud-based digital signage work?

Cloud-based digital signage allows users to access their digital signage management software and content from any internet-connected device, enabling remote updates and management of displays.

Q. What are the advantages of cloud-based digital signage?

Advantages of cloud-based digital signage include increased accessibility, real-time updates, scalability, reduced hardware costs, and centralised management.

Q. How can I integrate digital signage into my business operations?

Digital signage can be integrated into business operations through marketing, branding, employee communications, and customer engagement.

Q. What types of hardware are needed for digital signage?

Hardware needed for digital signage includes a media player or PC, display screens, cables, and mounting hardware. Depending on the application, additional hardware such as sensors, cameras, and touchscreens may also be used.

Q. How can I measure the effectiveness of my digital signage campaigns?

Digital signage campaigns can be measured for effectiveness through the use of analytics, including tracking audience engagement, conversion rates, and other key performance indicators.

Q. What are some digital signage marketing strategies?

Digital signage marketing strategies include creating targeted content, using interactive displays, incorporating social media, and utilising data analytics to refine campaigns.

Q. How can I use digital signage for employee communications?

Digital signage can be used for employee communications by sharing company news, promoting safety and training messages, recognising employee achievements, and displaying HR-related information.

Q. How does digital signage benefit the healthcare industry?

Digital signage benefits the healthcare industry by improving patient engagement, reducing wait times, providing real-time information, and enhancing the overall patient experience. It can also be used for staff communication and education.