When you spend all night working on a presentation, the last thing you want is to stress about the settings in the room. Do you want to keep praying that you get the familiar conference room? No, right? That should ideally be a non-issue.
Audio Visual standardisation in offices and workspaces caters to this need. Our increased dependence on technology to put our thoughts and ideas across calls for AV standardisation.
In essence, employees love it; it makes their jobs much easier.
If you’re a business looking to boost employee satisfaction, AV standardisation is a hidden gem. Here, we have curated everything you need to know about Audio Visual standardisation.
What is Audio Visual Standardisation?
Not every one of us is an AV expert, we all face issues in dealing with new technology and set-ups. Audiovisual standardisation solves this problem to quite an extent by ensuring a uniform user-experience across all spaces in a workplace.
The standardisations are in terms of measurements, plug-ins, instruments, and user-design. The type of technology installed and employed is also standardised and similar. It gives way to better scalability and reduces the inconvenience for users to a great extent.
However, these rules do not apply to the room design or size. You can still have a different style, seating arrangement, and capacity for every space.
The Problems With Non-Uniform AV Systems
Employees, students, bosses, and clients, everyone faces a host of issues while dealing with AV systems that are completely unfamiliar. Basically, anyone who's not an AV specialist may have to wrestle with these problems.
Compatibility Issues
Discrepancies and non-uniformity will always reduce efficiency. When there is no standard equipment for technology across spaces in your offices and schools, you'll waste time and money.
More resources will be spent by everyone to meet the needs of a particular system. You also will have to rely more on any IT staff to help with cables and plug-ins, if they are all different.
Disrupts Communication
It will always be hard for you to have a steady flow of information if the systems are incompatible and different. This will lead to frustration amongst employees and a laid-back approach to things.
It will also be difficult to install upgrades and new-technology if all your AV rooms and spaces operate differently.
Maintenance Issues
Not only is it difficult for you to introduce changes but also to maintain the preexisting systems. Every different technology set-up calls for different types of servicing and maintenance.
Poses A Problem For Outsiders
You already know how it's difficult for employees and organisations. However, it also becomes a problem for outsiders. Suppose you have some people in your office who’ve come in to pitch their business model.
You take them to a conference room, they learn the system and give an excellent presentation. You invite them again for further discussion but this time to a different room with new systems. They have to learn the different systems. Does that look good?
The Benefits Of AV Standardisation
You might think, every conference room in your office has a working, good-quality AV system installed. Where is the need for uniformity in these spaces if they work perfectly fine? Well, this is where you might be wrong.
AV standardisation has become a necessity and for a good reason. Here is why it's an important asset for boosting user satisfaction and experience.
Better Security
A standardised system makes it easier for you to ensure stability and security. When the systems across various spaces respond similarly to security systems, it becomes easier to monitor them. In case of any failure, the restoration process also becomes smoother and quicker.
Cost-Effective Maintenance
With AV standardisation, you get reactive as well as preventative support. You must also standardise your AV maintenance services for this purpose. Employees are also able to report any issues sooner due to minimal discrepancies. Due to better user-experience, with time, even regular employees will be equipped to deal with minor issues.
Reduces Dependence
A common problem in all institutions and offices today is their dependence on the IT department. You often have to call the IT expert for small problems even with the AV systems, which is understandable when you’re dealing with unfamiliar systems.
If you have standardised AV systems, people can be trained once and can be given timely updates about the system. The burden on the IT department reduces, and they can fix glitches quicker due to increased uniformity.
Better Integration
Video-conferencing becomes easier with a standard system across all offices of a corporate or business. This makes work smoother and saves precious resources like time and money.
It becomes quite simple to keep everyone in the loop and apply changes to communication networks. Collaboration amongst employees or students also becomes simpler with standardised systems.
Increased Efficiency
No matter how good and responsive your systems are, technical glitches and shutdowns will happen from time to time. This is when you’ll need to move to another room to continue the event. Sometimes you may even need to vacate a room for more pressing requirements.
If AV standardisation is in place, the transition becomes smooth and takes little time. Your systems will support devices similarly, and the processes will be similar. Troubleshooting of problems becomes possible even in different rooms.
Better Scalability
This is probably the most future-oriented and profitable aspect of audiovisual standardisation. With the best businesses spreading across the globe at unprecedented rates, you can ensure smooth mobility and scalability for your business.
Conference rooms and halls, as well as auditoriums in educational institutions, are of utmost importance for performing routine tasks. You can save a lot with an effective plan that is common to all such spaces.
More Satisfaction
This is both a by-product and an objective of AV standardisation. Due to elevated user-satisfaction and enhanced ease, the employees and students value the organisation. Even the outsiders, for that matter, will perceive your business in a positive light.
Enhances The Look
This not only contributes to a better reputation but also looks good. With standardised systems in place, you can focus on the design of the rooms. If you pick a signature design for all such spaces, even better. It is generally very pleasing to the eye and looks sophisticated and professional.
Tips To Standardise Your AV Spaces
Now that you know why AV standardisation is important in today's day and age, we'll make this process seamless for you. Standardised AV spaces are a valuable asset for any institution.
You must follow through with the necessary steps and take the most cost-effective route. Here are a few tips to help you out.
Be Futuristic
You should never plan an AV standardisation with only present needs in mind. Take into consideration the future expansion goals and plan accordingly. Technological advancements are rapid, so make sure to leave enough room for easy upgrades across all spaces.
You should also maintain a systematic process to keep a check on the equipment. This will prevent unnecessary expenses, and you'll be notified when your equipment needs replacement.
Contact An AV Integrator
It is recommended that you use an integrator like us for an AV maintenance agreement. This way, you'll always have an AV expert on hand. You'll have access to the best technological upgrades, and you can keep up with market trends with minimal effort.
We can perform regular checks and can monitor the system flow. This will prevent any possible failures and shutdowns.
Be Smart And Save
You may confuse AV standardisation with brand-new rooms. That's not always the best approach. Before planning out your AV standardisation, you should evaluate your preexisting equipment.
You can recycle some compatible equipment, and if space meets your needs, you don't have to alter it. You just need to integrate the improvements and upgrades into your space. Taking user-feedback is a good start to understand the requirements.
Personalise It
Instead of going by the market trends, you should focus on your organisation’s needs. Evaluate your AV requirements and proceed with a plan that fits into your business and ease the work management. Your infrastructure should facilitate your business, not hinder it.
Some companies need 3 rooms of different capacities, while some need multiple small huddle spaces to meet their needs. If this is not done, you can end up over-investing and incurring losses. Whereas, in case you underestimate your needs, you'll be left with inefficiency.
AV standardisation will make presentations, pitches, and conferences smooth sailing for everyone involved. It is an attractive asset for not only employee satisfaction but also potential clients.
Confident and happy employees and students lead to a vibrant and proactive work environment. So why not invest in this must-have asset?
