In this age of global business many companies feel the need to meet with clients and partners in other parts of the world. Stretched travel budgets and additional personnel are the traditional expenses for this logistic challenge. Fortunately technology has developed a method to help relieve the burden. Video conferencing is a form of human interaction where people can meet “face to face” whilst at opposite ends of the earth, speeding up business processes and procedures in the same way that the fax and e-mail have transformed the way we share information.
Tangible benefits are mostly linked to actual cost savings on travel and time wasted during travel. Because you can be there, without having to go there, it’s a fast, flexible and highly affordable way to quickly exchange information between colleagues, partners, audiences, clients or suppliers. Intangible benefits are numerous such as reduced stress and fatigue for participants, shorter product/project development times, quicker access to information and experts, faster decision making and rapid face to face resolution of urgent situations. There’s now no excuse for missing a meeting because it’s too far away. With many companies cutting back on recruiting budgets the ability to screen remote job candidates via videoconference is also widely accepted as a cost saving tool.
You can hold conferences with as few as two locations to as many as you can envisage through bridging facilities. There is no such thing as a traditional VC suite, it can be as personal as your corporate identity. 21st Century AV can help identify and implement the right solution for you, whether you are looking to accommodate a maximum audience in a theatre style seating arrangement or house a smaller group around the boardroom table.
You may simply want to link up a single user such as the MD from his desk or provide an informal set-up with participants sitting on sofas or floor rugs.
A successful video conference should provide a complete simulation of a normal meeting environment, enabling both parties to see, hear and present material, just as if they were in the same room. With multiple camera set ups there are times that off-site guests see things better then if they were in the same room! A videoconference can improve retention and appeal to a variety of learning styles by including diverse media such as video or audio clips, graphics, animations and computer applications. Data presentation such as PowerPoint slides can be shared or a VCR or DVD player can simply be connected to the videoconference system and the video displayed for viewers at both ends of the meeting. Objects and hard copies of information can be shared with other parties by use of a document camera.
Corporate Applications for Video Conferencing
Strategy Planning Sessions
Annual Meetings & Events
Remote Supplier Meetings